Board of Trustees Information and Minutes

HLM Board of Trustees header


This year's minutes and budget

Past years minutes

Budget: Library's proposed 2021 budget     pdf text
Budget: Town's approved 2021 library budget 

January pdf draft
February pdf text
March pdf text
April pdf text
May pdf text
June pdf text
July draft

2020 minutes
2019 minutes
2018 minutes
2017 minutes
2016 minutes
2015 minutes
2014 minutes
2013 minutes
2012 minutes
2011 minutes





The Public is welcome to come to our board meetings

For the year 2021 meetings are on the 2nd Thursday of the month at 6pm, unless otherwise noted.

January 14
February 11
March 11
April 8
May 13
June 10
July 8
August 11 changed to Wednesday
September 9
October 14
November 11
December 9

Becoming a Trustee

"Library trustees are powerful advocates for libraries.  Through the coordination, hard work, and determination of trustees, new libraries have been built, budgets have been restored and increased, and new respect has been generated for the powerful role libraries play in communities and on campuses. As part of  a trustee board, trustees serve on a volunteer basis, can be elected or appointed to a library board for a period of time, and are tasked with the duty of helping to direct the funds and policies of an institution. In general, the library board of trustees has a role in determining the mission of the library, setting the policy that governs the library, hiring and evaluating a library director, and overseeing the general management of the library. This role varies with every library system. For specifics on the role your board of trustee has, contact your local library. " from ( (link is external))

Trustees work to:

1. Advocate for the Library in the community

2. Plan for the future of the Library

3. Monitor and evaluate the Library

4. Set policies

5. Hire and evaluate the Library Director


How to become a Board Trustee/ General Qualifications:

Live in Madrid, NY

Willing to serve a three year term

Come to board meetings

Sign an Oath of Office with the town

Serve without compensation


Click here for the: Bylaws of the Hepburn Library of Madrid  pdf text