Community Room

The Community Room is available to individuals or organized groups in the Library service area.  The Library Board may make exceptions if the Board deems extenuating circumstances are involved. Community Room use will be available to groups that support the mission of the library as determined by the Board of Trustees.  However, this does not constitute the library’s endorsement of any group’s policies or beliefs. Meeting Room rules will be posted in the room and also be a part of the application form.


It is understood that library programming and Friends of the Library sponsored programs will have first priority in room use.


  • The people using the Community Room shall leave it in neat, clean, orderly condition as well as leaving the room as it was found. If the furniture is rearranged, it should be returned to the original arrangement at the end of the meeting;if not, the group/individual will be given notice that continued offense will result in denied access to the Community room. The Library does not employ a custodian to clean the Community room after each event, and therefore groups using the room must clean up after themselves (please see Room Checkout Sheet).
  • The Library is not responsible for any equipment, supplies, materials, clothing or other items brought to the Community Room by any group or individual attending a meeting. Equipment, supplies, or personal effects cannot be stored or left in Library rooms before or after the reserved time unless prior arrangements are made with library staff and included on the Meeting Room Use Agreement form. You may only use the room for the time written on the forms. Permission for this will be at the discretion of the Library staff. Equipment belonging to the Library will not be removed for use off-premises.



The Library Board and staff do not assume any liability for groups or individuals attending a meeting in the Library.


Those who use the Community Room  are also responsible for obtaining the key during library hours, securing the facility after use including locking windows and doors, turning off lights and returning the key to the Library within 24 hours after use. To return the key, fill out the Checkout sheet and place it and the key into the provided envelope. The envelope can then be put in the blue book drop at the front of the library.


To Book the Community Room, please call the Hepburn Library of Madrid during business hours, or send an email to with the subject line "Community Room Reservation". If you need to cancel your event, please advise the library 24 hours in advance. We request that you support the library by making a $25 donation for use of the Community Room.

Community Room Policy

Forms - Room agreement, checklist

Request a community Room Reservation